Catalogue
Stock Management
Track stock levels, record adjustments, and get alerted when inventory runs low.
Viewing stock levels
You can view stock in two places:
- Product detail → Stock tab — shows current stock on hand for that specific product (or per-variant breakdown if variants are enabled), along with the full adjustment history.
- Stock section (sidebar) — a workspace-wide view of all products, sortable by stock level. You can filter to show only low-stock or out-of-stock items.
Adjusting stock
To change the stock level for a product, open the product, go to the Stock tab, and click Add adjustment. A panel slides in with the following fields:
Adjustment type
Select the type that best describes why the stock is changing. The type affects how the movement appears in reports and the audit log.
| Type | When to use | Stock effect |
|---|---|---|
| Sale | Stock sold to a customer (manually recorded). | Decrease |
| PO receipt | Stock received from a purchase order. Usually automated. | Increase |
| Manual | Opening stock, stocktake corrections, or ad-hoc adjustments. | Increase or decrease |
| Write-off | Damaged, lost, or expired stock that is no longer sellable. | Decrease |
| Transfer | Moving stock from one location to another. | Decrease at source, increase at destination |
Quantity
Enter a positive number. For adjustments that decrease stock (sale, write-off), the quantity field represents the number of units to remove. Salync handles the sign automatically based on the adjustment type — you do not need to enter a negative number.
Reference
Optional free-text field. Use it to record an order reference, supplier invoice number, or any other note that makes the adjustment easy to trace later.
Date
Defaults to today but can be changed. Backdating is useful when entering historical transactions or reconciling a stocktake that occurred on a specific date.
Low stock threshold
Each product can have a low stock threshold— a minimum quantity below which Salync flags the product as low stock. Set this value on the product's Stock tab in the Reorder settings section.
When stock falls to or below the threshold, the product is highlighted in the Stock view with an amber warning badge. Low-stock products also appear in the Stock Value report and can be used to trigger purchase order recommendations.
Restock date
The restock date field lets you record when you expect more stock to arrive for a product. This is a manual field — it does not update automatically from purchase orders, but it does appear as a tooltip in the product list so your team knows when to expect replenishment.
When you receive a purchase order, stock updates automatically and the restock date is cleared.
Stock by location
If your workspace has multiple stock locations enabled (for example, a main warehouse and a retail location), stock is tracked separately per location. The total on-hand quantity shown on the product is the sum across all locations.
To add a location, go to Settings → Locations and click Add location. Give it a name (e.g. Main Warehouse) and optionally an address.
When recording an adjustment, a location selector appears if you have more than one location. Transfers between locations create two linked adjustment records — one decrease and one increase — so the total workspace stock remains accurate.
Stock history
Every adjustment is permanent and cannot be edited after saving — only reversed. The full adjustment history is visible on the product's Stock tab and in the Reports section. Each entry shows the type, quantity, reference, date, and which team member recorded it.
To correct an error, add a new manual adjustment to reverse the incorrect amount. The audit trail will show both entries.